BSI Group

Executive Assistant

Location(s) US-VA-Herndon
Contract Type
Perm Full-Time
Closing Date

About the Role

Performs administrative and office support activities for the President, BSI Americas and secondary support for two other executives. Duties may include fielding telephone calls, receiving and directing visitors, scheduling travel (domestic & international), processing expense reports, event coordination, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills.


Essential Responsibilities

  • Oversees executive staff schedules and sets up meetings
  • Handles travel arrangements both international and domestic travel
  • Creates and maintains both electronic and manual filing systems
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Prepares and creates various monthly reports and presentations
  • Assist with prioritization on incoming documents. Read and analyze incoming emails and reports to determine their significance.
  • Distributes incoming/outgoing mail
  • Greet visitors and determine whether they should be given access to specific individuals
  • Prepare responses to correspondence containing routine inquiries
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Provides information by answering questions and requests.
  • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.
  • All other duties as assigned

About You

This great opportunity for an ambitious professional to gain visibility within the organization. We seek someone who meets all of the following criteria:

  • Can deliver and strive for superior performance, and who can achieve challenging objectives
  • Are proactive with people and can lead by example
  • Can demonstrate passion for the business and can inspire others
  • Have integrity, ensuring that business is conducted in an ethical manner
  • Have commercial focus, understanding customers’ needs and adding value
  • College degree preferred; or equivalent business experience
  • Minimum four (4) years administrative support

  • Minimum three (3) years supporting multiple team members simultaneously

  • Executive support experience desirable

About BSI


Our ambition is to be recognized and valued globally as a best-in-class company; a client-driven, efficiently-run, growing business.  BSI has come a long way since being founded in 1901. Today, we're a global business services organization, respected world over for the development of standards; assessment of management systems; testing and certification of products and services; providing software solutions; and the delivery of training courses. We offer diverse career paths from auditing to sales, product development to finance, and from IT to marketing.


With around 4,000 employees working with over 80,000 clients in 172 countries it means that career opportunities are vast. BSI challenges mediocrity and complacency to help embed excellence into the way people and products work. That means showing businesses how to improve performance, reduce risk and achieve sustainable growth.


Our Vision: "To be the global business improvement partner of choice."

Our Mission: "To help organizations embed excellence", and states our shared purpose.

Our Values: "Integrity - Continual improvement - Inclusivity", guide us in the way we work and help us deliver our Vision and Mission.


What we offer:

BSI offers a competitive salary, group-sponsored health and dental, short-term and long-term disability, a company-matched 401k plan, company paid life insurance, 11 paid holidays and 4 weeks paid time off.


BSI is an Equal Opportunity Employer and we are committed to diversity.



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