• Billing Coordinator

    Location(s) US-NY-New York
    Category
    Accounting/Finance
    Contract Type
    Perm Full-Time
  • About the Role

    BSI EHS Services and Solutions' Manhattan office is seeking a professional, persistent, and diligent Billing Coordinator. He/she will be responsible for preparing and issuing timely and accurate invoices, and credits as necessary, to BSI customers. 

     

    Essential Responsibilities:

     

    • Maintain notes and procedures for research related to Clients and the utilization of Master Data and related Systems (i.e. QuickBooks, Excel, E-mail, etc.)
    • Invoice clients for professional/consulting services utilizing QuickBooks
    • Maintain billing tables in Excel as a basis for Client invoices
    • Verify accuracy of billing data and revise any errors
    • Prepare itemized statements, bills, or invoices and record amounts due for items services rendered
    • Keep records of invoices and support documents
    • Track project budgets based on contracted amounts to determine if Purchase Orders (POs)/Change Orders are required to request an increase to the initial approved project budget
    • Facilitate the payment of customer debt through positive customer service
    • Resolve discrepancies in accounting records
    • Provide information to clients and internal personnel by answering questions and requests
    • Timeliness of tasks, reports and projects
    • Accuracy of information and projects completed
    • Request and review accuracy of sub-contractor invoices for services provided
    • Persuasive and tactfully able to speak with clients regarding debt
    • Ability to collect money by timely follow-up with customers (persistent follow through)
    • Assist with month end close, financial audits, other compliance related tasks
    • Support the Finance/Accounting team by assisting with any ad-hoc projects and reporting requirements

    About You

    This position is ideal for a reliable and independent individual with 1-5 years of Accounting experience who can thrive in a fast-paced environment. This full-time, hourly position has a 40 hour Monday-Friday work schedule with occasional overtime required. 

     

    Qualifications: 

    • College degree preferred; High School diploma with equivalent business experience will be considered
    • Prior professional experience working in an Accounting/Finance Department preferred, but not required
    • Corporate collection experience a plus
    • Knowledge of general accounting procedures
    • Knowledge of relevant computer applications
    • Proficient in data entry and management

     

     

     

     

     

    About BSI

    Our ambition is to be recognized and valued globally as a best-in-class company; a client-driven, efficiently-run, growing business. BSI has come a long way since being founded in 1901. Today, we’re a global business services organization, respected world over for the development of standards; assessment of management systems; testing and certification of products and services; providing software solutions; and the delivery of training courses providing environmental health and safety consultancy services.


    BSI EHS Services and Solutions joined BSI Professonal Services in 2016 and are now part of a global team of over 4,000 professionals serving clients in 180 countries from offices in 30 countries. BSI challenges mediocrity and complacency to help embed excellence into the way people and products work. That means showing businesses how to improve performance, reduce risk and achieve sustainable growth.

    Our Vision: “Making excellence a habit”, it describes our way forward and our aspiration each day.
    Our Mission: “To help organizations embed excellence”, and states our shared purpose.
    Our Values: “Integrity – Continual improvement – Inclusivity”, guide us in the way we work and help us deliver our Vision and Mission.

    What we offer:
    BSI offers a competitive salary, group-sponsored health insurance, short-term and long-term disability, a company-matched 401k plan, paid holidays and paid time off.

    BSI is an Equal Opportunity Employer and we are committed to diversity.

     

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